Vendor Registration

Dealer Room Tables
PDF Vendor KitExtra Staff Passes

Each vendor table purchase includes one 3 day pass. The initial Membership registered will be the primary member associated with the vendor table, and any remaining badges from additional tables should be registered using the Additional Staff form (selecting the no-cost option).  If more memberships are required than tables purchased, the Additional Staff form can also be used to purchase Vendor passes at a reduced rate.

Out of stock

Table registration completes one membership and badge.  If you have purchased more than one table, or require additional badges for staff, click below and fill out the form for each additional membership badge you require.


Dealer Room

2018 Dealer Info Kit

Welcome to Ad Astra 2018. We plan to build on our successes at the outstanding Sheraton Parkway Toronto North hotel as we look forward to an exciting convention.

We are organizing activities designed for directing traffic around and through the Dealer Room. We offer 20% discount on advertising rates for our Programme Books, and sponsorship opportunities that will get you extra exposure on our website, at our Registration desk, and in our Main Room. Sponsorship opportunities can also take the form of cash or product for prize support or stuffed into our grab bags.  Please contact for details.

This year the vendors room is located on the main floor in the Richmond Ballroom. Tables are 8'-0", making a half table 4'-0". Sorry, but no table coverings are provided. 

Online Registration includes acceptance of Ad Astra Terms and Conditions. Prior to purchasing a Vendor Table, please review the above attachment for full details, or for Paper/Mail-in Registration.

Hours of Operation

Day Vendor Times Public Times
Friday Registration: 1:00 PM – 11:00 PM 5:00 PM - 11:00 PM
Setup: 1:00 PM – 8:00 PM
Saturday Restock: 9:30 AM - 10:00 AM 10:00 AM - 6:30 PM
Sunday Restock: 9:30 AM - 10:00 AM 10:00 AM - 4:00 PM
Tear-down: 4:00 PM - 7:00 PM


All vendors, exhibitors, and artists may begin registration as early as 3:00 PM on Friday at the Dealers Liaison OPS desk (see convention map). All must sign-in with the Dealers Liaison team before setting up in assigned spaces. Spaces not claimed by signing in with the Dealers Liaison team before Friday 8:00 PM may be assigned to another party (unless prior arrangements are made).

Vendors are expected to vacate the room within ½ hour of closing. On Saturday and Sunday, the vendors will have access to the room ½ hour prior to the opening time.  Hours of operation may be amended unilaterally by Ad Astra as it deems fit. Typically, unless required for operational reasons, Ad Astra will not change the Dealers Room hours.


Ad Astra and the Hotel do provide basic security. However, just as it is with other conventions, neither Ad Astra nor the Hotel will be responsible for theft, damage, et cetera (see “Conditions and Regulations” attached). As usual, access to the Dealers Room will be restricted and our security will check in on it periodically. The hall will be secured each evening. Booth spaces located in the hotel corridors should be cleared at each vendor/exhibitor/artist's discretion. Materials may be stored in the Dealer Room aisles by contacting the Dealer Liaison to make advance arrangements.

Product Lines

Whereas we would like to sell all of our Dealers Room space, we want to ensure that there is a fair distribution of product for members and for the vendors alike. Therefore, product lines may be somewhat restricted. Please specify what products/services you will be providing at your table/booth. Ad Astra reserves the right to have vendors remove products displayed at the convention if said products have not been itemized and “approved”. For any products deemed to be illegal, in the sole judgment of Ad Astra, the vendor will be required to remove said products from display and/or sale. Any product or display deemed to be a hazard, in the sole judgment of Ad Astra, must be brought into compliance to their satisfaction by the vendor. Failure to comply may result in the expulsion of said vendor from Ad Astra, without remedy.


Cart totals

Subtotal $0.00
Total $0.00

Pin It on Pinterest